[Pollinator] Request for Pollinator Proposals to Digitze Data
Ladadams at aol.com
Ladadams at aol.com
Wed Oct 15 14:19:10 PDT 2008
More information can be found at _http://pollinators.iabin.net/_
(http://pollinators.iabin.net/)
[English starts here, ver Español abajo]
Dear IABIN Friends
Please find attached the third IABIN Pollinators Thematic Network (PTN)
Request for Proposals (RfP) both in English and Spanish, to digitize POLLINATORS
data. Please note that the deadline for submitting proposals is January
5th, 2009
. We would appreciate your sending the RfPs to interested organizations in
your country .
For questions, please contact Rita Besana (_rbesana at iabin.net_
(mailto:rbesana at iabin.net) ) or Mike Ruggiero at ( _ruggierm at si.edu_
(mailto:ruggierm at si.edu) )
Thank you.
[Español empieza aquí ]
Estimados Amigos de IABIN,
Adjunto encontrarán el tercer Llamado a Concurso para digitalizar datos
sobre POLINIZADORES de la Red de Polinizadores de IABIN (PTN), tanto en
inglés como en español. Por favor tome nota que la fecha límite para recibir
propuestas es el 5 de enero de 2009 . Les agradeceríamos que envíen el
Llamado a Concurso a organizaciones interesadas en su país .
Para cualquier pregunta, favor de contactar a Rita Besana
(_rbesana at iabin.net_ (mailto:rbesana at iabin.net) ) o Mike Ruggiero al _(_
(mailto:abreu at umich.edu) _ruggierm at si.edu_ (mailto:ruggierm at si.edu) )
Gracias
Rita I. Besana
Content Manager /Gerente de Contenido
Inter-American Biodiversity Information Network (IABIN)
Organization of American States / Organización de los Estados Americanos
Edificio 801, Ciudad del Saber, Clayton
Ciudad de Panama
República de Panama
Tel: (507) 317-1993 and 317-1994
Fax: (507) 317-1992
E-mail: _rbesana at iabin.net_ (mailto:rbesana at iabin.net)
Web page: _www.iabin.net_ (http://www.iabin.net/)
Request for Proposals
Country:
IABIN Eligible countries_[1]_ (#_ftn1)
Implementing Agency:
International Bank for Reconstruction and Development / World Bank
Executing Agency:
General Secretary of the Organization of American States
Project:
Building the Inter-American Biodiversity Information Network (IABIN)
Thematic Network
IABIN Pollinator Thematic Network (PTN)
Period:
1-12 months
Type:
Data Content-Building Grants for Pollinators
I. GENERAL INFORMATION
This Request for Proposals (RfP) seeks proposals from institutions with
information and data about pollinating species (e.g., bees, hummingbirds, bats,
and moths). Proposals that are accepted will be awarded seed grants for
making data available through the Inter-American Biodiversity Information Network
(IABIN) Pollinator Thematic Network (PTN). As one of the IABIN Thematic
Networks, the PTN is being developed as a system to provide access to content
elements such as metadata and data currently scattered and inaccessible. The
system will organize and manage pollinator information, and information about
the plants they pollinate, in order to facilitate the exchange of information
on pollinating species throughout the Western Hemisphere. The overall goal
of the Pollinator Content-Building Grants is to make existing pollinator
databases accessible and interoperable through the IABIN Pollinator Thematic
Network.
I.1. Rationale
Internet-accessible information systems can provide crucial resources for
the conservation of pollinating species. These species are distributed across
national boundaries and need to be understood in terms of their total ranges.
Interoperable national, regional and sub-regional databases provide the
building blocks for information exchange. The Pollinator Content-Building
Grants seek to provide access to existing but currently difficult-to-access
information and data so as to facilitate pollinator information exchange and
management. Making this digitized data available will open up new opportunities for
scientific analysis and provide new sources of data for decision making, and
will increase awareness about the economic and ecological value of
pollinators.
I.2. Responsible Officers
Michael Ruggiero, Co-PI, IABIN Pollinator Thematic Network, and Rita Besana,
IABIN Data Content Manager.
I.3. For further information
Contact Michael Ruggiero at _ruggierm at si.edu_ (mailto:ruggierm at si.edu) or
Rita Besana at _rbesana at iabin.net_ (mailto:rbesana at iabin.net) .
I.4. Eligibility
Organizations from IABIN eligible countries, vested with legal personality
that have high-quality data and metadata on pollinators in, such as:
1. Non-Governmental Organizations,
2. Government agencies (only if they can establish that they (i)
operate under commercial law, and (ii) are not dependent agencies of the GS/OAS or
any Coordinating Institution of IABIN),
3. Academic and scientific institutions
The grantees must explicitly agree to make data and metadata developed
through the project freely available through the IABIN network and the PTN central
website (_http://pollinators.iabin.net_ (http://pollinators.iabin.net/) )
under conditions described in the section “ACCESS TO INFORMATION AND
INTELLECTUAL PROPERTY REGULATION.”
I.5. Award Information
· Size of awards: Grants of up to a maximum award of $10,000 US.
The average cost to digitize specimen data under previous IABIN data digitizing
grants is $0.66 per specimen.
· Estimated number of awards: Approximately 10 awards.
I.6. Cost Sharing Requirements
There is a matching funds requirement of at least 1:1 in order to obtain an
IABIN Content-Building Grant. The matching can be achieved through one or
more of the following:
· Project funds from non-IABIN sources
· salaries of people involved in the project that are paid by
non-IABIN funds (at a percentage equal to the percentage of their working week
spent directly on the project)
· volunteer time spent directly on the project calculated at an
hourly wage equivalent
· in-kind support to the project (donation of hardware, software,
travel costs, etc.)
It should be noted that overhead will not be eligible as a cost to be
covered with IABIN funds administered by the General Secretariat of the
Organization of American States (GS/OAS), but it will be acceptable as matching funds.
I.7. Target Dates
1. RfP released by October 15th, 2008.
2. Proposals due by January 5th, 2009.
3. Proposal reviewed by January 26th, 2009.
4. Successful Proposal applicants contacted by January 30,
2009.
II. TO BE CONSIDERED FOR FUNDING, PROPOSALS MUST:
1. Address the overall goal of creating and providing access to pollinator
datasets. The overall goal of the PTN grants is to develop and provide access
to datasets of information on pollinating species in the Western Hemisphere,
such as species checklists, specimen and observation records, and
pollinator/plant associations, in a format that is interoperable (e.g. adheres to the
IABIN-PTN standards and protocols) with data made available by other
institutions through the PTN. This can be achieved by using the PTN Data Digitizing
Tool which can be downloaded from the PTN central website
(_http://pollinators.iabin.net_ (http://pollinators.iabin.net/) ).
2. Support the IABIN philosophy by demonstrating a commitment to making the
resulting data freely available to the public and explicitly agreeing to
conditions given under Section I.4. This will be achieved by installing in your
server a connector which will be provided by the PTN.
(http://circa.gbif.net/Public/irc/gbif/dadi/library?l=/architecture)
3. Create databases that contain at least the same data fields as those in
the ITIS Workbench format for species lists, Darwin Core for specimen and
observation records, and Darwin Core Extended for pollinator/plant associations.
Data exchange protocols must follow DiGIR or TAPIR standards.
III. PROPOSAL REVIEW CRITERIA
The goal of these content building grants is to populate the PTN with the
most pollinator data possible. While data richness is a prime consideration,
the selection of proposals will attempt to keep a geographical balance among
grants. Previous experience working with pollinating species and submittal
of budgets that reflect an appropriate balance among direct and indirect cost
will be additional aspects taken into consideration during proposal
evaluation.
1. Commitment to communicate with, and provide information to, the IABIN
Focal Point and the PTN Lead of the institution’s home country, if present,
otherwise to the PTN Coordinating Institution responsible person. Please include
the contact information (name, title, organization, phone, email) for the
IABIN Focal Point in your country, and, if applicable, for the PTN Lead in your
country. It is not necessary to have worked previously with the Focal Point
and/or PTN Lead in your country, but you must make contact and keep a
continuous relationship from the time of proposal submission. The names and contact
information of the IABIN Focal Points is found in _www.iabin.net_
(http://www.iabin.net/)
2. Commitment to develop the project with a team approach that includes an
IT professional locally who can help with the technical aspects of the
set-up of the PTN tools and the digitization. This IT professional will be trained
by the PTN over the internet and will be a resource to your organization
(the data holder) as it begins the digitization process
3.The proposed digitization addresses the overall goal of providing public
Internet access to pollinator datasets and metadata and thereby supports the
IABIN philosophy. Explanations should be provided where appropriate as to
how the project meets these criteria.
4. Cost-efficiency and Metrics. Projects that will produce large,
high-quality datasets will be favored. This includes the number of species included,
the number of records for species occurrences as well as the number of fields
to be completed for each record, and geographic coverage.
5. Demonstrated commitment to PTN standards and IABIN principles. (To review
these, please examine
_http://www.iabin.net/index.php?option=com_bookmarks&itemid=15&mode=o&catid=25&navstart=o&search=*_
(http://www.iabin.net/index.php?option=com_bookmarks&itemid=15&mode=o&catid=25&navstart=o&search=*) , and
_http://pollinators.iabin.net/standards.html_
(http://pollinators.iabin.net/standards.html) )
6. Data to be digitized fills major needs in the proponent’s country, as
described by the proponent.
7. Data to be digitized meets the following criteria of “new data”, as
approved by the IEC, to ensure proposals indeed digitize new data and also for
the purpose of measuring the indicators in the GEF project:
* Data that have never been digitized;
* Data that are digitized but are not accessible via the internet;
· Data accessible via the internet but that needs modification in
order to comply with IABIN standards.
8. Availability of co-financing (at least 1:1 matching).
9. Availability of qualified personnel.
10. Relevance for pollinator conservation and sustainable use.
11. Projects will be favorably considered if, in addition to the above,
they demonstrate a potential for at least one of the following:
· Leveraging additional funding to continue the cataloguing and
digitizing activities after the PTN grant runs out.
· Bringing together datasets from several institutions.
12. Data quality provisions. Proposals should show how the quality of the
data will be ensured.
13. Performance and impact indicators. How and when these will be measured
should be clearly stated in the proposal. Proposals that do not include this
will be disqualified.
EXAMPLE of quantifiable performance indicators.
Activities
Month 2
Month 4
Month 5
Month 6
Digitize 3,000 specimens bees plus their associated plants
750 specimens digitized in en 2 meses (25%)
1,500 specimens digitized in 4 months
(50%)
3,000 specimens digitized in 6 months (100%)
Digitize 4,000 bat specimens
1000 bat specimens digitized
2000 bat specimens digitized
3000 bat specimens digitized
Digitize 6,000 bird specimens
2 000 bird specimens digitized
4 000 bird specimens digitized
6 000 bird specimens digitized
EXAMPLE of impact and result indicators
At the end of the project, there will be a integrated database for all bird,
mammal, amphibian and reptile species present in XXXX.
Objectives
Impact indicators
Result Indicators
Digitize the bee collection of XXX
Data is available to the public through the IABIN portal, the PTN portal and
the CHM in XXX in 2009.
Involve the sectors of society Such as the academics and individual experts
to contribute to this effort
The data on the collection will be captured in case anything happens to the
collection
Increased experts and academics participation in the PTN
Build and make available scientifically correct data to assist in decision
making for Biodiversity use and conservation.
Decision making based on scientifically credible information increases.
An up to date pollinator specimens database
14. Measures to ensure sustainability. The proposal should demonstrate how
the maintenance of the database will be ensured after the grant funds run out.
15. Adherence to the preparation and submission instructions below.
Annex 1 describes the proposal evaluation procedure.
IV. Transfer of funds
For proposals that are selected, the GS/OAS will prepare an Agreement in
coordination with the IABIN Secretariat and the Coordinating Institution. The
Agreement, duly signed by the Institution receiving project funding, must be
returned to the GS/OAS within 30 days; failure to do so will result in
forfeiture of funding.
Recipients receive an initial payment of 30% upon receipt by the GS/OAS of
the duly signed Agreement. The 70% balance of the funds is retained pending
the submission of an acceptable Interim Progress Report (30%) and Final Report
(40%) (See Annex 3 for template of the Interim Progress Report and Final
Report), which should include a statement of expenditure for the funds provided
and the matching funds provided by the Institution.
V. PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS
Proposal submissions should be sent via e-mail to Rita Besana at
_rbesana at iabin.net_ (mailto:rbesana at iabin.net) (with cc to Michael Ruggiero,
_ruggierm at si.edu_ (mailto:ruggierm at si.edu) , in MS Word or PDF using the following
outline. Please note that proposals should be not more than seven (7) pages long
and will only be accepted if they follow the format indicated.
VI.1. REQUIRED FORMAT OF PROPOSAL:
Proposals may be submitted in Spanish, English, or Portuguese; abstracts are
required to be in both the original language as well as in English and
Spanish.
PAGE 1:
A. Title of Proposed Project
B. Contact Information for Principal Investigator(s)
· Name:
· Address:
· Country:
· Telephone:
· Fax:
· Email:
· Website:
C. Contact information for Managing Institution
· Institution Name:
· Address:
· Institutional Contact Person
· Name:
· Telephone:
· Fax:
· Email:
· Website:
D. If Applicable, a List of other participating Institutions
PAGE 2:
E. Project Summary: An abstract of the proposal (200 words or less). This
must be submitted in the proponent’s native language and in English and Spanish
(as the case may be).
PAGES 3-6:
F. Project description (Maximum four pages) - A description of the proposed
outcome (product) of the project. This should follow a basic scientific
proposal content in which the following questions are addressed: what is
proposed and its relevance (objectives and relevance), how this will be done
(methodology), what will be achieved, what outputs will be delivered, what
innovation will be generated, how the project success will be measured. This should
also include relevant information as to:
· Specific description of the ways in which the project possesses
the characteristics listed above.
· Describe the project’s value to your institution and other
institutions in your country (or the country of origin of the data). Describe any
overlap or complementarities with existing informatics or pollinator
activities in your country or neighboring countries. Describe how this data will fill
existing gaps.
· Metrics (to demonstrate cost- and effort-efficiency) of the amount
of pollinator information made available through the project. Please specify
the estimated number of species records (including location, bibliography
and contacts) to be made available. The inclusiveness of the data (i.e., which
database fields will be completed for each species) should be specified.
Specify the taxonomic and geographic coverage of the project, and how the
species records and number of fields to be digitized will be measured.
· Provide time frame/work plan (including preparation of technical
and financial progress reports). Projects are expected to last no more than
one year.
· Relevant literature cited as footnotes
· Answers to the following questions:
i. What are the user communities in your country that would be
interested in the product of this project?
ii. How will the data be updated and maintained into the future?
If changes in information are made, how will this be carried into the
publicly accessible record?
iii. How will you comply with PTN standards? (The standards
currently used by PTN are the Integrated Taxonomic Information Systems (ITIS)
for taxonomy, Darwin Core for specimens and observations, DiGIR or TAPIR for
data exchange, and Darwin Core – Pollinator Extension (under development) for
pollinator/plant associations. In addition to the general IABIN standards
(for links and protocols see
_http://www.old.iabin.net/english/bioinformatics/protocols/shtml_
(http://www.old.iabin.net/english/bioinformatics/protocols/shtml) ,
http://www.old.iabin.net/english/meetings-workshops/meetings/ic4.shtml).
iv. What is your institution’s expertise in informatics and
pollinators?
v. How does your institution interact with other institutions in
your country that manage data on pollinator or related themes?
vi. What has been your involvement in IABIN activities? What is
your relationship to the IABIN focal point in your country? (Note: any
proposal submitted should have been sent ahead of time to the IABIN Focal Point in
your country for their knowledge and some proof of this should be included in
the proposal).
vii. Provisions to ensure data quality.
viii. Monitoring and evaluation methodology.
PAGE 7
G. Project budget
A one-page project budget should be submitted. All costs should be presented
in US dollars. The budget should show how IABIN’s funding would be spent,
and how it complements the (at least) 1:1 matching provided by the Institution
(please note the description of allowable cost-share items, set out in
section I.6 above).
Clearly indicate budget items for which IABIN funds would be used.
The Project Budget table should have one column for the requested IABIN
funding, and one column for matching funds. Rows should represent all cost
categories and associated amounts for the period of the project. An example budget
table format:
Item
IABIN
“Matching funds”
Total
Total
The categories of items to be financed by the IABIN are equipment purchases
(not to exceed $2,000 in total), consultant services, non-consultant
technical services, training, and operating costs.
(i) the term "Non-consultant technical services" means contractual
expenditures incurred for logistics and printing services under the Project;
(ii) the term "Training" means expenditures incurred for logistic
arrangements of meetings, reasonable transportation costs and per-diem of trainees and
trainers (if applicable) and rental of training facilities and equipment
connected with the Project only; and
(iii) the term "Operating Costs" means reasonable recurrent expenditures
that would not have been incurred by the Institution absent the Project, for
transportation, and per-diem costs, salary for the Eligible Institutions'
incremental staff, Project administration costs, operation and maintenance of
office equipment, non-durable goods, and Institutional overhead up to 5% all
needed for the implementation of the Project.
PAGE 8
Attach a copy of the document(s) stating the legal status of your
organization, agency, or institution. If you require further instructions on meeting
this requirement, please contact one of the responsible officers.
Annex 1 – EVALUATION TO AWARD GRANTS
PROCEDURE TO EVALUATE PROPOSALS
There will be an Evaluation Committee (EC) that will revise all proposals
received. This EC will be made up of one expert from the PTN TWG (other than a
member of PTN Coordinating Institution), a PTN Co-PI (or someone appointed by
this person), one member of the Secretariat, and one Focal Point
representative.
Matching grants will be awarded to institutions with high quality data, to
support their efforts to improve the availability of critical data and
metadata through the network. The following criteria will be used to evaluate the
proposals. Institutions with the highest scores will qualify to receive
grants. It is important that a sub regional balance is achieved within each of
the TNs during the life of the IABIN-GEF project.
Name of Institution: ________________________________________________
Country: _____________
Objective of Proposal:
___________________________________________________________________________________________________________________________________
______________________________________________________________________________
_________________________
Criteria
Points
Score
Remarks
Cost-efficiency. Projects that will produce large, high-quality datasets
will be favored
10
Metrics. Projects for databases whose records contain a large number of
fields will be favored
10
Adherence to standards specified in Section II
10
Commitment to develop the project with a team approach which includes an IT
professional who will be trained through the internet and will be a resource
to your organization (the data holder) as it begins the digitization process
10
Impact of filling data needs
5
Linkage to IABIN thematic priorities
5
Availability of co-financing (at least 1:1)
5
Availability of qualified personnel
5
Relevance for conservation and sustainable use
5
Projects demonstrate a potential for at least one of the following:
· Leveraging additional funding to support the cataloguing effort
after the PTN grant runs out.
· Bringing together datasets from several institutions.
5
Project demonstrates data quality provisions
5
Project has sound performance and impact indicators and shows how these will
be measured
5
Project shows sustainability – how the database will be maintained and
updated after the grant funds run out
5
Adherence to the preparation and submission instructions
5
TOTAL SCORE
90
Date of Evaluation: ___________________
Annex 2 – TEMPLATE FOR INTERIM PROGRESS REPORT AND FINAL REPORT
1. Executive Summary
(An executive summary of the progress to date, including challenges and/or
difficulties encountered up to the date of the report. If possible, the
summary should be in both English and Spanish.)
2. Results of the planned products and impact of the project
(Be certain to complete the products agreed to in the Project Agreement)
(Include impact = the external effects of the project and direct importance
to the public)
3. Methodology employed and activities carried out in order to complete the
planned products
(In the final report, please include an explanation/justification of any
database fields left blank.)
4. Lessons learned, problems, and viable solutions
5. Brief description of how you will continue to grow the database following
the completion of the grant project (final report only)
6. Matching Funds (attach a spending report for matching funds in Excel
table format, based on template to be provided by implementing institution)
7. Financial Report (attach a spending report in Excel table format, based
on template to be provided by implementing institution)
8. Annexes
____________________________________
_[1]_ (#_ftnref1) The List of IABIN Participating countries can be found in
http://www.iabin.net/english/governance/national_level.shtml
Laurie Davies Adams
Executive Director
Pollinator Partnership
423 Washington Street, 5th floor
San Francisco, CA 94111
415-362-1137
LDA at pollinator.org
_www.pollinator.org_ (http://www.pollinator.org/)
_www.nappc.org_ (http://www.nappc.org/)
National Pollinator Week is June 22-28, 2009.
Beecome involved at _www.pollinator.org_ (http://www.pollinator.org/)
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